Topic: Sales > Working with Payments from Customers (Money In)

Ref # *

See Working with Reference numbers (Ref #).

Received from

The name of the Customer from which you have received Payment

Date

Be careful here as salesorder.com will automatically populate this field with the date you entered the Payment. If you are tracking the dates on which payments are received you should enter the corresponding date.

Customer Balance

The amount the Customer owes you. This is the current balance in the Accounts Receivable (Sales Ledger). When you save the Payment the field is not updated with the new balance. If this field contains an amount preceded with a minus sign, this signifies that you owe the customer this amount.

Currency

See Working with Currencies.

Exchange Rate

The Currency Exchange Rate. For more information see Working with Currencies.

Amount Paid

Enter the amount the Customer has paid you here. The amount in this field is automatically added to the balance in the 'Unused Payment' field on the Invoices tab. The latter field is adjusted when you enter an amount

Available Credit

This amount in this field equals the total balance of any outstanding credit notes you have issued to this Customer. When you allocate credit this field is adjusted according to the amount you are allocating. The amount in the Unused Credit field on the Invoices tab is updated with the amount you have allocated. You can then use the Unused Credit amount to apply some or all of this amount to any outstanding invoices.

Unused Payment

When you enter an amount in the Amount Paid field the value in this field is adjusted by this amount. When you enter a value into the Amount to Pay column against a Sales Invoice this field is adjusted by the value you enter. If you don't use all of the payment, the field contains the residual value which can then be applied to new Invoices.

Unused Credit

When you allocate credit from any Credit Notes listed on the Allocate Credit tab this field is adjusted by the amount of credit you have allocated. When you enter a value in the Amount to Credit column against a Sales Invoice this field is adjusted by the value you enter. If you don't use all of the credit, the field contains the residual value which can then be applied to new Invoices.

Select

Check this box to select the Invoices to which you want to apply a payment or a credit. This will allow you to edit the Amount to Credit and Amount to Pay fields.

Date

The Due Date of the Sales Invoice(s).

Ref #

The unique id of the Sales Invoice.

A/C Memo

See Working with A/C Memos

Original Amount

The original balance of the Sales Invoice.

Balance Due

The outstanding balance on the Sales Invoice.

Amount to Credit

Enter the amount to be credited. You can only apply a value of the same or less than the amount in the Unused Credit field.

IMPORTANT: To edit the value in this field make sure you have checked the Select box on the row you wish to edit.

Amount to Pay

Enter the amount to be paid. You can only apply a value of the same or less than the amount in the Unused Payment field.

IMPORTANT: To edit the value in this field make sure you have checked the Select box on the row you wish to edit.

Select

Check this box to select a Credit Note from which you want to allocate credit.

Date

The date the Credit note was raised (created).

Ref #

The unique id of the Credit Note.

Original Credit

The original balance of this Credit Note.

Credit Available

The outstanding balance on this Credit Note.

Amount to Allocate

Enter the amount of credit you want to allocate from this credit note.

IMPORTANT: To edit the value in this field make sure you have checked the Select box on the row you wish to edit.

The fields on this tab are used to record details about the payment. For information on entering payment details see Entering Payment Details.

Payment Method *

Select the method used by the Customer to pay you.

Payment Processor

The Payment Processor to be used for this Payment. See Payment Processors for more details.

Process Status

The status of the Payment Processing. This can be NOT PROCESSED, ACCEPTED or REJECTED. See Payment Processors for more details.

Reference

Any unique reference or id (for example the cheque number or card transaction number). Filling in this field with the unique number that appears on your bank statement will make reconciliation of your bank account simpler.

Deposit to

If this field is left unchecked then the amount paid is recorded in the relevant currency Non Deposited Funds account. If this field is checked then the amount paid will be recorded into the account you specify in the "To Account" field.

If the amount is sent to Non-Deposited funds it can be deposited into a Bank Account at a later time. See Making Bank Deposits for more details.

To Account

Specify which account the amount has been paid into. You should only use this feature where the amount associated with this document has been paid directly into an account other than non deposited funds.